FEDERATION Council has been forced to call an extraordinary meeting after the embarrassing revelation of a mistake in the awarding of a management contract to operate Ball Park caravan park in Corowa.
But on Monday night it will vote to rip up the contract due to a “critical error” in the assessment phase.
“The tender review reported to council for the operation of the Ball Park caravan park erroneously overlooked the fact that the submission from BelgraviaPro was a non-conforming tender and not accompanied by a conforming tender,” the meeting agenda states.
“The tender document did not allow this.”
Andrew and Sonia Palmer managed the caravan park for 14 years with their submission to stay on under the short-term contract deal overlooked in favour of BelgraviaPro.
BelgraviaPro, which has staff already working at the park following a changeover last weekend, declined to comment when contacted.
But Mr Palmer said he was disappointed council staff had allowed a non-conforming tender to be accepted by council.
“We don’t feel it is an oversight,” he said.
“But the positive is new general manager Adrian Butler has the courage to come in and say ‘this is not acceptable’.”
Mr Palmer revealed he had lodged a freedom of information request on the tender process soon after the council decision in late May.
The BelgraviaPro tender was agreed to for a fixed price of $579,000 with Cr Fred Longmire requesting his vote against the successful submission be recorded.
Federation general manager Adrian Butler said the error was only discovered in finalising the contract documents between council and BelgraviaPro.
“The request for tender required the successful contractor to pay for all electricity and gas,” he said.
“BelgraviaPro indicated in its documents supporting the tender, that its price did not include the payment of electricity and gas
“However this was overlooked at the time.
“The tender document allowed a non-conforming tender only if it was submitted with a conforming tender, and in this case it wasn't.
“Whilst being a technical breach it must be brought to the attention of the councillors in the interests of fairness for all potential contractors.
“As no contract has been signed by council and BelgraviaPro, the council is expected to rescind the resolution of May 29, as recommended, on Monday night, and reconsider the tenders again at the ordinary meeting on July 17.
“Council has short-term arrangements in place with BelgraviaPro to continue to manage the park in this period.”